Privacy policy
Last updated October 2026
Teva Trails LLC ("Teva Trails," "we," "us") respects the privacy of the families we work with. This policy explains what information we collect through this website, how we use it, and how we protect it.
What we collect
When you apply, we collect information about the camper (name, age, grade and hiking experience) and the parent or guardian (name, phone, email and home shul), along with three references (shul Rav, his rebbi and his menahel or principal). The application also has a short health check: whether he has an allergy that needs an EpiPen, asthma, daily medication, a recent injury or surgery, or care for his emotional health in the past year, and whether he can handle the trail.
If he's accepted, we send you a private link to three family forms. The health form collects emergency contacts, health insurance details, his doctor, allergies, health history, medications and immunizations. The waiver and code of conduct collect your signature and his.
When you sign a family form, we keep a record of the signature: the name you typed, your relationship to the camper, the date and time, your internet (IP) address and browser details, and the exact text you were shown. That record is how an electronic signature is verified.
When you use the contact form, we collect your name, email and message. When you request a call, we collect your name, phone number, the time you prefer and any note you add. Trip feedback includes whatever you choose to tell us. If you list a referring family on your application, we record their name so we can give them the referral discount. If you join our mailing list, we collect your name and email.
Saved on your device
If you start an application and stop partway, your answers are saved in your own browser on that device so you can pick up where you left off. We don't receive anything until you send the application, and the saved copy is cleared once you do.
How we use it
- To review applications, including calling the references you give us
- To talk with parents about trip logistics, payment and camper safety
- To care for your son on the trip, using the health form
- To answer messages and return call requests
- To give referral discounts
- To send occasional updates about future trips to our mailing list
We do not sell or rent your information. We share it only when needed to run the trip (for example, giving treating medical providers the health form in an emergency) or when the law requires it.
Who sees health information
The health check and health form are seen only by Teva Trails staff. The guides keep the health form with them on the trip, and in an emergency they share it with the medical providers treating your son.
Photos
We use photos of a camper on our website or social media only if a parent checked the photo box in the waiver, and never with his name unless you give separate written permission.
Trip photos we share privately with families are posted to a private gallery page reachable only through the link we send you. That page isn't listed on this site or in search engines; please keep the link within your family.
Private links
Family forms and photo galleries open from private links. Anyone who has the family forms link can open the forms and send them, but the page never shows information you've already sent. Please don't forward these links, and tell us if one was shared by mistake so we can turn it off.
Where it's stored
Applications, family forms and messages are stored in a secured database that only Teva Trails staff can sign in to. We take reasonable steps to protect this information, but no online system is perfectly secure, and we can't guarantee absolute security.
Your choices
You can ask us to remove you from our mailing list at any time. You can also ask us to delete the information we hold about your family, and we will, unless we need to keep it (for example, for insurance or legal reasons related to a completed trip).
Children's privacy
This site is meant for parents and guardians to use for their children. Campers type their own name on the waiver and code of conduct while a parent is filling out the forms with them. We don't knowingly collect information from children using the site on their own.
Contact us
Questions about this policy or your family's information can be sent to tevatrailsllc@gmail.com.